Rockford Meetings & Conventions

60 minutes West of O'Hare and A World Away From Gridlock

From cozy family gatherings to multi-venue corporate events, the Rockford Region is the perfect place to hold your next meeting or sporting event. You'll avoid high hotel costs, dense traffic, cranky facility staffers and expensive, inconvenient parking.

Special Offers

Host your next business meeting at Hidden Creek Estates with a COMPLIMENTARY space rental available on weekdays from 7 AM to 3 PM, valid until May 2025. To take advantage of this special offer, we kindly request that at least one meal be purchased during your meeting. Hidden Creek Estates provides a sophisticated and comfortable setting with a range of amenities, including meals, AV equipment, snacks, and beverages.

The space includes round banquet or cocktail tables, black Chiavari chairs, antique tables and chairs, black or white tablecloths, a private temperature-controlled environment, ADA access, and bathrooms on every level. A dedicated on-site coordinator will be available on the day of your event to ensure everything runs smoothly.

Additional rental items are available, including extension cords, 55” and 75” TVs, speaker systems with microphone options, a whiteboard and flip chart, a podium, and a building projector image.

Take advantage of this limited-time offer and host your next meeting in a stylish and accommodating venue at Hidden Creek Estates!

Meetings, Conventions, Group & Motorcoach

The Rockford Region has all the amenities of a big city, at prices that won’t blow you away! You’ll be pleasantly surprised when you schedule a site visit and tour our hotels, function space and unique off-site venues.

The all new, 160-room Embassy Suites by Hilton Rockford Riverfront and Rockford Conference Center opened in summer 2020 as part of the region's central downtown destination. Located across the Rock River from the UW Health Sports Factory and one block south of the BMO Center, the full-service property features more than 22,000 square feet of meeting space, two restaurants, rooftop views and event spaces, a fitness center and spa, a game room, a pool and the immediacy of Rockford's iconic Davis Park, local restaurants and shops and attractions.

Embassy Suites

Sporting Events & Tournaments

With world-class sports facilities -- and a solid record for hosting national, international and regional tournaments -- the Rockford Region is second to none in the Midwest, especially when it comes to Rockford soccer, softball, BMX, wrestling, tennis, bowling and hockey. Since 2016, GoRockford has won five national sports tourism awards, including twice (2016, 2018) being named the Sports Events & Tourism Association (SportsETA) National Sports Tourism Organization of the Year.

Reunions

It’s never too early to start planning a reunion, whether it’s for your family, military unit, class or club. You’ll smile when you hear about all the things we can do to make it easy for you…from special reunion hotel packages, to assistance in finding venues (banquet halls and picnic pavilions) and vendors (DJs and color guards). We’re here to help--click HERE to find out more!

GoRockford offers any convention/event/travel/tour planners the choice to receive or not receive communication from the recipient of leads sent by GoRockford. To opt-out, please email our sales team at sales@gorockford.com.

Event Grant Application

Event Grant Application/Organization Information

The intent of the grant is for new business development and not intended to become subsidies for long-standing events.

The GoRockford Grant Program is designed to assist host organizations in attracting events or group sports events which will bring significant out-of-area economic impact to the Rockford region. The applicant must demonstrate that "but for" the grant award, the event will not be successful.

Organization Name*:

Address*:

City*:

State*:

Zip*:

Fax*:

Phone*:

Website*:

Email*:

Contact Person

First Name*:

Last Name*:

Title*:

Address*:

City*:

State*:

Zip*:

Phone Number*:

Email Address*:

General Event Data

Name of Event*:

Date(s) of Event*:

Total Attendees Expected*:

Total Hotel Room Nights Expected*:

include per night room flow

Number of attendees for the last two events*:

Are you able to give attendee zip codes to GoRockford after your event?*:

Yes No

To demonstrate economic impact, GoRockford requires a list of attendee zip codes. This data is critical in measuring the reach and success of your event. Please provide as comprehensive a list as possible.

Allowable Expenses

Grant funds can be used to off-set facility costs, advertising, and promotions of the vents.

Amount of financial assistance requested?*:

$3,000 max

Please explain how these funds will be allocated*:

Please provide a narrative of the event*:

1) How you plan to promote the event (marketing plan). 2) What promotional considerations will GoRockford receive in return for the sponsorship.

Allocation Criteria

Grant allocations are based on the event’s ability to demonstrate success in the following areas: room night stays in the region; total visitors; off-season (need time) impact; branding and marketing reach from the event and event organization; and opportunities for area residents to participate (driving growth of sports and social impact locally).

Applicants who are awarded grant funding must sign a GoRockford letter of approval that states event grant terms. This letter will outline terms including, but not limited to, appropriate use of funding, marketing return on investment afforded to GoRockford, and providing a post event economic impact report that reflects team registration and hotel pick-up.

Authorized Signature*:

Please type your name here as your signature

Applicant Title*:

Date*:

* Indicates a required field.

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