Request For Proposal

We are delighted you are considering the Rockford region for your next sports, meeting, convention, reunion or group event.

Please complete the form below or submit your RFP directly to Rockford Area Convention & Visitors Bureau (RACVB) at kdavis@gorockford.com. You will be contacted by an RACVB sales team member to assist in your RFP process.

Thank you and we look forward to your event success in the Rockford area!

Contact Information

First Name*:

Last Name*:

Title*:

Contact Email Address*:

Phone*:

Preferred Method of Contact:

Organization Name*:

Organization Website Address:

Organization Address*:

Organization City*:

Organization State*:

Organization Zip*:

Event Information

Include event venue set up, number of attendees/participants and total visitors, breakouts needed, and food and beverage requirements.

Event Type*:

Event Name*:

Preferred Event Dates*:

Alternate Event Dates:

Number of Attendees/Participants*:

Number of Total Visitors*:

Proposals Needed by:

Decision Date:

Event Venue Requirements:

Food & Beverage Requirements:

Hotel/Lodging Information

Include requested room pattern (i.e. Thursday-Sunday) and daily breakdown of sleeping room needs, concessions and rate information, housing coordinator information and other information.

Room Pattern:

Day 1:

Day 2:

Day 3:

Day 4:

Day 5:

Day 6:

Day 7:

Rate Range:

Room Concessions (Rebate, Points, Etc):

Housing Coordinator (Contact Info, Housing Company, Other):

Additional Information/Attachments

Include any additional pertinent information about your event, organization or group needs. Attach PDFs and/or Word documents below.

Additional Information:

Attach PDF/Word Document:

* Indicates a required field.

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Request For Proposal

Contact Information

Event Information

Hotel/Lodging Information

Additional Information/Attachments

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